Define
Define the required information, decision and action at each step.
AIVHY BAS
Digital processes forthe work that keeps youroperation moving.
AIVHY BAS (Business Administration System) turns critical production and logistics work into clear, guided digital processes. Keep actions, responsibilities, decisions and their history connected as every process evolves.
RECOGNISABLE PROBLEM
Your systems work. The critical processes still depend on people holding them together.
A request, approval, quality follow-up or handover can involve several people, decisions and systems. Without one clear process, work is chased through spreadsheets, paper, email and calls. Important context is lost, ownership becomes unclear and the next action is easy to miss.
The issue is not the system. It is making the real process work consistently.
What BAS does
Make the process clear. Keepevery action accountable.
Aivhy starts with how the process should work in practice. BAS structures the information, decisions and responsibilities around it, so people and connected systems follow the same agreed way of working. The result is a process that is clear today and remains understandable tomorrow.
Guide
Guide people through tasks, approvals, handovers and exceptions without losing context.
Keep clear
Keep current status, responsibility and relevant history visible and traceable.
Aivhy's BAS
From fragmented work to one clear process
Existing systemsand people
The people, information and tools already involved in the real process.
Aivhy's BAS
Makes the required information, actions and responsibilities clear within one process.
Guides work without losing the context that matters.
Clear digitalworkflow
People know what needs to happen, and who owns it.
Clear ownership
The right person knows what they own.
Next action
The process shows what comes next.
Traceable history
Relevant decisions and actions stay clear.
How BAS relates to BOS
AIVHY BOS, Business Operating System, is the wider digital foundation that connects the operation: machines, systems, people, data and workflows. BAS, Business Administration System, is the layer that makes a specific business process run consistently inside that connected environment.
AIVHY BOS
The wider operational foundation. It connects machines, systems, people, data and workflows across the operation.
Focus
The wider operational flow, from order to delivery.
Outcome
One digital backbone that can grow across processes, departments and sites.
AIVHY BAS
The process layer. It structures the decisions, responsibilities, information and actions needed to run one critical process consistently.
Focus
How a critical process is executed: requests, decisions, approvals, handovers, checks and follow-up.
Outcome
A clear, controlled and traceable process that remains understandable as work and requirements evolve.
Business value
Improve process execution, notonly administration.
BAS turns a fragmented process into clear actions, visible responsibility and a reliable record of the decisions and work that matter.
Up to
0%
Faster issue resolution
Up to
0%
Lower loss from customer rejections
Up to
0%
Lower third-party spend
Less manual chasing
Reduce duplicate entry, searching, follow-up and routine coordination around the process.
Fewer missed steps
Make the required action, information, decision and responsibility clear at each step.
Faster follow-up
Make the current status, exception, ownership and next action visible to the right people.
Context that stays clear
Keep relevant actions, decisions and supporting information together, including when the process changes.
Clearer accountability
Show who owns the next step, what needs to happen and why.
A stronger process base
Start with one critical process, then apply the approach to the next one step by step.
Practical AI adoption
Use AI to assist within an agreed process context, not as a free-standing replacement for accountability.
Controlled improvement
Improve the process over time without losing the history and context needed to understand past work.
What users see
The right information for eachrole
BAS gives each user the information, task and action needed for their part of a process, without overwhelming them with the rest.
Management
Operational status, exceptions, ownership, risk and improvement priorities.
Operations and planning
Requests, priorities, approvals, handovers and next actions.
Shop floor and warehouse
Instructions, scans, confirmations, issue reporting and controlled task flows.
Quality and maintenance
Checks, deviations, follow-up actions and traceable supporting evidence.
IT and digitalisation
A clear process layer that can change and expand without losing the history that matters.
BAS in practice
See how critical processes workin practice
BAS starts with one process that needs clearer control. The examples below show the types of work it can support. They are not a fixed product catalogue.
Sales & customer operations
Digital customer and proposal workflows
Aivhy replaces fragmented spreadsheets and email handling with one structured workflow for customer interactions, proposals and approvals.
- Faster proposal creation with fewer manual errors
- Real-time overview of active, pending and historic proposals
- Central, auditable history of customer interactions and versions
Warehousing & operations
Paperless picking and automated document workflows
Aivhy digitalises document handling and guides barcode-verified picking through one structured, mobile-friendly workflow.
- Automated document organisation with less manual handling
- Paperless picking with item and batch verification
- Auditable process data for traceability and operational insight
Warehousing & operations
Digital warehouse management with real-time control
Aivhy replaces fragmented spreadsheets and manual registration with one central data hub for reliable workflows, insight and reporting.
- Less manual data entry and fewer spreadsheet dependencies
- Real-time KPIs with consistent, auditable reporting
- Scalable foundation for connected warehouse operations
Implementation
From the real process to dailyuse
Aivhy develops around the real process, tests it with users and improves it step by step. Each result makes the next process easier to digitalise.
Discover
Understand the real process, users, systems, constraints and improvement priorities.
Design
Define how the process should work and what users need at each step.
Build
Configure the workflow, connect the relevant environment and add what is missing.
Test in practice
Validate the workflow with the people who use it and adjust it around daily work.
Deploy & train
Introduce the solution, train users and support the first live process.
Improve & scale
Measure the result and reuse the foundation for the next process, team or site.
Existing environment
Fits the process and theenvironment around it
BAS works with the systems, devices and people involved in the selected process, including where relevant:
Systems & cloud
ERP, MES, WMS, QMS, finance systems and cloud services.
Machines & assets
Modern and legacy machines, production lines and operational assets.
Industrial devices
Scanners, cameras, sensors and other industrial devices relevant to the workflow.
User devices
Computers, tablets, phones and industrial handhelds.
Reporting & analytics
Existing reporting and analytics tools where these remain the best fit.
Start with the critical process that matters most
Whether you already know the first process or only know that the current way of working must improve, Aivhy helps define a practical starting point. The first implementation improves how that process runs and creates a foundation for what follows.